Top 5 Restaurant POS Systems in Malaysia: 2026 Review

Facing Malaysia's 2026 e-invoicing mandate and a cashless customer base? Discover the top 5 restaurant POS systems in Malaysia that help prepare your business for the future by integrating compliance, multi-location management, and hybrid e-payment support.

Top Restaurant POS in Malaysia | 4. Xilnex

Pros: Xilnex targets enterprise chains with established loyalty and delivery operations. It integrates smoothly with GrabFood and Foodpanda, pulling orders into the POS and updating inventory automatically. Its CRM tools help chains execute SMS campaigns and track customer lifetime value.

Cons: Xilnex runs on Windows-based architecture, which can feel dated. The UI lags behind cloud competitors, and costs scale quickly per terminal.

Pricing: Monthly subscription of RM 108 per terminal; hardware bundles typically begin around RM 3,199.

Best for: Large enterprise chains focused on delivery and sophisticated loyalty programs.

 

Read more: Xilnex Point-of-Sale for Restaurants

 

Top Restaurant POS in Malaysia | 5. Hubbo

Pros: Hubbo rounds out the list as the budget entry point for delivery-focused startups. The cloud-based architecture means no complex server setup. It shines by consolidating GrabFood and Foodpanda orders into a single terminal.

Cons: Hardware costs remain significant despite the low software fee; total first-year investment often exceeds RM 2,500. It lacks depth for fine dining and complex table management.

Pricing: Aggressive software pricing from RM 990 per year.

Best for: Cloud kitchens and quick-service startups focused on delivery reconciliation.

Learn more about it here: HUBBO POS

 

What to ask your POS vendor before signing

Making the choice depends on your immediate needs and expansion timeline. Restaurants required to implement LHDN e-invoicing by January 2026 should prioritise systems with built-in integration. Multi-location operators benefit from cloud-based platforms that sync data across outlets without manual intervention. Payment integration matters: if your customers expect to scan a single DuitNow QR code regardless of their bank, a system with native DuitNow support prevents friction at checkout. Cloud-first platforms like Eats365 make adding locations simpler and cheaper than traditional infrastructure planning.

• What is the exact POS software fee (per month or per year) per outlet, and does it increase by register, device, or user?

• Can you use your own iPads and network hardware, or must you buy a specific bundle?

• How much do you charge to add an extra register, an extra backend user, or a new outlet mid-contract?

• Are API access, online ordering, delivery, and accounting integrations included, or are they billed separately?

• What are the minimum contract term, early termination fees, and any mandatory support packages?

 

3 Reasons Legacy Systems Limit Expansion

Legacy or “starter” POS systems often look affordable initially, but they strain under expansion. Traditional on-premise platforms require separate setups and manual data stitching, creating a significant cloud vs legacy POS comparison regarding cost and efficiency.

First, Hardware dependency slows every new outlet. Windows-based products like Xilnex Classic POS require specific PC specifications and operating systems. This ties teams to fixed counters. Conversely, cloud-based systems allow staff to move freely, and managers can monitor outlets remotely, as explained in the Billplz POS guide. Platforms like Eats365’s iPad-operated POS allow for faster setups with lighter hardware footprints.

Data silos make multi-outlet control much harder. Non-networked systems store data locally. Modern research on multi-location inventory management shows that operators gain control only when all locations share a real-time data source. As noted by Spindl on POS–inventory integration, integrating these systems reduces errors and prevents stockouts and overstocking issues often highlighted by inventory specialists.

Last but not least, feature gating punishes growth right when you need insight. Many vendors use tiered pricing where reporting and multi-outlet tools only appear in top-tier plans. For instance, StoreHub pricing involves different plans and add-on fees for employee management or unlimited history. Industry reports, such as the Cin7 POS features report, confirm that advanced analytics are frequently locked away from entry-level users.

 

Embrace the Future of F&B with Eats365

The evolving Malaysian F&B landscape demands a powerful, compliant, and integrated POS solution. Eats365 offers a reliable, cloud-based POS that streamlines operations, supports LHDN e-invoicing compliance, and handles diverse payment methods — from QR ordering to DuitNow. Give your restaurant a system designed for growth and efficiency. Contact Eats365 today to discover how our comprehensive restaurant POS can raise your operational standards.

 

General FAQs

Q: Do any Malaysian POS systems offer real-time analytics and reporting for restaurant owners?

Yes. Modern cloud pos platforms like Eats365 provide live dashboards and real-time analytics for sales, margins, and labor. While enterprise systems like Xilnex also offer centralized dashboards, be aware that advanced reporting is often reserved for higher-priced subscription tiers in many systems like StoreHub.

 

Q: What integration capabilities should I look for in a restaurant POS system for my Malaysian food business?

You should prioritize a system that offers built-in LHDN e-invoicing compliance and native support for local payment rails like DuitNow QR and major e-wallets. Additionally, look for seamless links to delivery platforms (GrabFood/Foodpanda), accounting software (Xero), and the ability to add modular hardware like KDS or self-service kiosks.

 

Q: Which POS system can help me manage multiple restaurant locations more efficiently?

Cloud-first platforms like Eats365 are specifically designed for multi-location management, allowing you to sync menu and inventory data across all branches instantly using lightweight iPad hardware. While traditional enterprise systems like Xilnex and Zeoniq offer multi-site features, they often require more complex on-premise infrastructure at each new location.

 

Q: Which POS system is best for a small restaurant in Kuala Lumpur that needs e-invoice capabilities and multi-payment support?

Eats365 is highly recommended for this scenario as it features built-in LHDN e-invoicing integration and sophisticated payment routing for DuitNow QR and e-wallets. Its BYOD iPad model also helps smaller restaurants minimize the high upfront costs associated with proprietary hardware.

 

Q: What are the top cloud-based POS solutions for restaurants in Malaysia that support QR code payments?

Eats365 and StoreHub are the leading choices. Eats365 provides an integrated flow for DuitNow QR and diverse e-wallets, ensuring sales data and payments reconcile automatically. StoreHub is also a strong contender with its native DuitNow QR integration designed for fast, scan-to-pay casual dining environments.

 

Q: How much should I budget for implementing Eats365 POS system in my Malaysian restaurant?

Software fees for Eats365 start at RM 99 per month. Because it supports a BYOD (Bring Your Own Device) model for iPads, you can save on initial hardware costs. However, you should budget for potential add-ons such as expansion modules for kiosks or additional registers as your business grows.